Materials & Communication

If you have high ambitions in Materials & Communication you can commit to the following:

• Communicate clearly at sign-up, on your website and in the event materials the event’s sustainability ambitions and what is expected of participants.
   
• Keep printed materials to an absolute minimum throughout the event and instead using and establish digital formats and platforms for organiser and participant communication and materials.
   
• Rent materials instead of buying wherever possible.
   
• Use suppliers with a clear sustainability strategy and if possible with a 3rd party sustainability certification and a sustainability management system and embedded in supplier contract. 
   
• Don’t accept any physical merchandise or gift-bags from organisers or partners.
   
• Provide clear participant guidance around sustainable behaviours including recycling and climate friendly food options, in all event spaces and areas.
   
• Use only bio-based materials when packaging.
   
• Work with suppliers supporting or incorporating circular business models.
   
• Set goals, targets and KPI's, and measure them.

If you have medium ambitions in Materials & Communication you can commit to the following:

• Communicate clearly at sign-up, on your website and in digital materials about the event’s sustainability ambitions.
   
• Significantly reduce printed materials. Organisers should only use and establish digital formats and platforms and encourage partners and participants to limit use of printed materials.
   
• Rent materials instead of buying wherever possible.
   
• Use suppliers who have a sustainability certification.
   
• Don’t have gift bags and only provide sustainably sourced and produced merchandise.
   
• Have all badges collected as well as all unused material must, as a minimum, be recycled.
   
• All printed and produced materials must be designed and created to be reused after the event.

If you have modest ambitions in Materials & Communication you can commit to the following:

• Include information about the event’s sustainability ambitions and targets on the event website.
   
• Reduce printed materials by using digital platforms as much as possible.
   
• Reduce gift bags and commit to prioritising sustainably sourced and produced merchandise.
   
• Give sustainable gifts to speakers.
   
• Rent materials instead of buying wherever possible.
   
• Have all badges collected and recycle as much unused material as possible after the event.